Case study · Conferences

Conferences & Trade Fairs

Delegate connectivity and experience optimisation for conferences and trade fairs, keeping every session, stand and registration desk online.

The client

International conferences and trade fairs

Multi-day conferences and exhibitions bringing together thousands of delegates, exhibitors and speakers under one roof.

What we delivered

Delegate WiFi, registration systems and exhibitor connectivity, live for the full event

Registration desk connectivity, exhibitor stand networking, delegate WiFi and press-room support, delivered as one managed service across the whole venue.

How we did it

The steps

Step 01

Venue & floorplan survey

Assess hall layout, exhibitor stand positions, registration areas and existing venue infrastructure.

Step 02

Network design

Plan WiFi coverage and cabling for registration, exhibitor stands, breakout rooms and the main stage.

Step 03

Equipment staging

Configure routers, switches and access points ahead of move-in day.

Step 04

Registration & exhibitor connectivity

Install dedicated networking for registration desks and every exhibitor stand, including POS and card payment support.

Step 05

Delegate WiFi deployment

Deploy high-density WiFi across halls and breakout rooms to handle thousands of simultaneous devices.

Step 06

Live event support

Engineers on site for the full run of the conference, resolving issues in real time.

Step 07

Monitoring & incident response

Enterprise-grade monitoring across every device, with a zero-tolerance approach to cybersecurity.

Step 08

Teardown & reporting

Full decommissioning once the event closes, followed by a post-event analytics report.

More of our work

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